As an administrative user, you are able to view the Data Profile from within Records Management | Administration | Manage Organizations. The Data Profile is a set of parameters that control record storage and transmittal. A customer can have the following Data Profile parameters set:
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DATA PROFILE | |
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Parameter |
Explanation |
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Files are individually listed. |
All departments for this customer individually list files in the same data format. |
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Files are not individually listed. |
No departments individually list files. |
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Files for some departments are individually listed. |
Some, but not all, departments individually list files in the same data format. |
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Box data keyed from Iron Mountain transmittals. |
Box records are input from Iron Mountain transmittal forms. |
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Box data keyed from customer transmittals. |
Box records are input from customer transmittal forms. |
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Records must be assigned to valid Departments. |
Each new record must have a valid Department ID. If new records do not require valid departments, then this line is blank. |
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Records must be assigned valid Record Codes. |
Each new record must have a valid Department Id. If new records do not require valid record codes, then this line is blank. |
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Box templates are enabled. |
Customer defines which fields are required and enabled when a box is created. |
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File templates are enabled. |
Customer defines which fields are required and enabled when a file is created. |
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X-ray on Demand service enabled. |
Customer has contracted for X-ray on Demand service, enabling analog films that are stored at Iron Mountain to be electronically scanned, digitized and transmitted. |
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Image on Demand service enabled. |
Customer has contracted for Image on Demand service, enabling files that are stored at Iron Mountain to be electronically scanned and transmitted. |